What Project BIM Management Should Deliver? 📦

PROJECT BIM Management (aka Project Information Management) often gets mentioned in scopes… but what does it really include?

In some cases, it’s reduced to a BIM Execution Plan (BEP), a couple of coordination calls, and a folder on a shared drive.

But if you’re a contractor, developer, estate owner, or facilities manager, you need more than that.

You need a clear strategy, reliable data, proactive BIM coordination, and a useful handover!

It’s Not Just Uploading Files or Sharing Models…

At BIM KARELA, we manage BIM across the full project lifecycle, not just the flashy bits at the start.

Here’s what effective Project BIM Management should deliver:

✅ Aligning the BEP with the client’s EIR, AIR & project goals
✅ Setting up & managing the CDE (e.g. ACC), including permissions, folder structure, metadata, and workflows
✅ Supporting the definition and interpretation of Information Requirements (EIR, AIR, PIR, OIR)
✅ Coordinating the creation & consolidation of TIDPs into a project MIDP
✅ Managing the Model Coordination Strategy (federation, clash rules, tolerances)
✅ Leading regular model coordination and issue resolution sessions
✅ Performing structured clash detection aligned to project stages & priorities
✅ Reviewing and auditing models, drawings, and data for compliance & quality
✅ Managing and validating project deliverables at agreed intervals (monthly)
✅ Supporting buildability, maintainability, and FM readiness throughout the lifecycle
✅ Ensuring real-time issue tracking and resolution via platforms like ACC/BIM 360 etc.
✅ Managing handover deliverables, ensuring data is clean, structured, and ready for FM systems
✅ Documenting the Information Management process for transparency & project records

If the Project BIM Manager also supports the client-side:

✅ Helping evaluate tender responses for BIM compliance
✅ Supporting onboarding & training for project teams
✅ Assisting with the client’s digital strategy or asset data mapping for FM integration

👉 It’s about connecting teams, technology & deliverables to support the entire project, not just ticking boxes.

The Real-World Pain Points We Solve

We work closely with contractors, developers, estate owners & FM teams &and we know what tends to go wrong when BIM isn’t managed properly:

For Estate & Asset Owners:

✖️ Incomplete or inconsistent asset data during Construction & Handover
✖️ No single source of truth for systems or spaces
✖️ Unusable models or documents
✖️ Difficulty planning maintenance & lifecycle costs
✖️ Missing documentation for regulatory compliance
✖️ Poor integration between construction data & FM platforms

For Facilities Managers:

❌ Reactive maintenance due to lack of preventive data
❌ Scattered or outdated documents
❌ Difficulty tracking equipment and systems
❌ Wasted time locating drawings or manuals
❌ No support or training to use digital tools effectively
❌ Limited visibility on asset performance or condition

👉 Effective BIM Management solves these by ensuring the data is there and that it actually works.

Monthly Coordination Isn’t Enough!

We’ve seen scopes that include “monthly clash detection”, that might technically tick the box, but it doesn’t actually support most projects…

Here’s what works in practice:

🌀 In early design: BIM coordination when needed or monthly
📆 In detailed design: fortnightly BIM coordination
🚧 In construction: weekly BIM coordination (or more for MEP-heavy projects)
⚙️ In handover: ongoing checks to ensure models match what’s built

Projects move fast. BIM needs to keep up.

Don’t Be Fooled by a Slim Scope of works!

Some BIM proposals look fine until you realise what’s not included:

🚫 No audits of models or drawings
🚫 No FM data validation
🚫 No structured coordination
🚫 No responsibility for outcomes
🚫 No plan for as-Built and handover
🚫 No one available when things go wrong

If your BIM Manager isn’t helping the team solve problems, they’re not really managing.

What You Should Expect From PROJECT BIM Management?

🧩 A clear BIM strategy = aligned with project goals, requirements, and timelines
🧩 Better design coordination = fewer clashes, fewer surprises, better outcomes
🧩 Reliable data = to support accurate costing, scheduling, and tendering
🧩 Real-time issue tracking = to speed up resolution & avoid delays
🧩 Clean & structured information = to support smooth handover and smart maintenance
🧩 Tools & workflows to streamline collaboration = across teams & phases
🧩 Improved building performance & long-term asset value = through better data
🧩 A smoother path through design, construction, commissioning & operations

At BIM KARELA, We Focus on Quality, no Shortcuts!

We don’t chase the lowest price. We deliver:
✅ Real support you can rely on
✅ Structured, scalable workflows
✅ Clear accountability at every stage
✅ Better outcomes for contractors, owners, and operators = from design to operations

If you want BIM that’s done with intention not just administration, let’s talk.
👉 Let’s make BIM useful.
👉 Let’s make it make sense.

📚 Want to dive deeper into Information Requirements, BIM Management or BIM audits? Explore our #BIMTalk articles 👉www.bimkarela.com/bim-talk

🔍 Need expert support? Check out BIM KARELA’s BIM Management services 👉 www.bimkarela.com/project-bim-management-bim-coordination